Our Privacy Policy
Our privacy policy outlines how we use the personal information we gather from you while you are using our Website. When you register as a recruiter on our Website and provide us with your personal data, we will process it because it is necessary to fulfill the contract you have entered into with us. Additionally, we may contact you by email to request your feedback on any services or products you have received from us as part of our efforts to improve our products and services (“Purpose”).
What we do
There is no charge for individuals who wish to register with and use the Website to seek job opportunities. By registering as a job seeker, you are agreeing to receive our online recruitment services, which will include tailored updates on relevant job vacancies and courses that may interest you. These updates will be sent to you via job alerts, which we will email to you. Please note that job alerts may contain information about vacancies offered by third-party providers. If you express interest in any of these third-party opportunities, you may be directed to their website without needing to log in to your account first.
You have the option to opt out of receiving information from us, which can be done during the registration process or by updating your contact preferences in your account. You can also click on the “unsubscribe” link provided in those emails to opt out at any time.
Lawful basis for processing of your personal data
Legitimate Interest
We use your personal data to provide our services when it is in our legitimate interests to do so. These interests include, but are not limited to: connecting job seekers with recruiters, sending job alerts, maintaining the security and integrity of our services, marketing and advertising our products and services, analysing user behaviour and preferences, developing new products and services, handling customer inquiries and complaints, providing access to our services through the Website to users (such asjob seekers, recruiters, and those interested in our products), sharing personal data with our third-party suppliers (such as communication providers) who act as our data processors, and providing your contact details, name, IP address, country of residence, and payment confirmation (if relevant). We give you the opportunity to opt out of receiving information from us during registration or by updating your contact preferences in your account, or by clicking the “unsubscribe” link within our emails.
Consent
There may be instances where we process your personal data based on your consent. When your consent is necessary, we will make it clear to you (e.g. when we share your CV with external CV review partners). You have the right to revoke your consent at any time, and we will stop processing your data once you do so.
Additionally, we may be required to process your personal data in order to comply with a legal or regulatory obligation, such as detecting, preventing, or investigating crime or fraud. This may involve collaborating with law enforcement agencies.
Information we collect from you
The personal information we gather from you may comprise of:
- The details outlined in your CV
- Information essential to enable us to provide our services, such as your location, preferred job location, and the type of work that interests you
- General identification and contact details, like your name, IP address, home address, email and telephone number
- Marketing preferences
- Statistical data, such as overall statistical information about website visits
We collect your personal data when you sign up for the Website to provide you with access to our recruitment services, as well as for administrative purposes. If you choose to upload documents like a CV, cover letter, or personal statement, we will store that information for as long as you have an account with us. In case you register for career advice, we only ask for your name and email address.
What do we do with your personal data?
When job seekers register with the Website, they are considered to be actively seeking contact from recruiters and prospective employers regarding opportunities that match their interests, as well as relevant information that can improve their career prospects. As a job seeker, your personal information will be made available to recruiters and employers who use the Website to find suitable candidates for specific roles, and you will receive job alerts (if you signed up to one). However, job seekers have the ability to control the extent to which their personal information is shared with recruiters and prospective employers through the contact preferences section of the “your account” page on the Website. We use your personal data to provide you with recruitment services, including job alerts, manage your account, and provide information about our recruitment services and other services available on the Website.
Marketing
We may periodically inform you about other products and services offered through the Website. If you choose to receive such information, we will send you promotional emails. You can sign up for this service by ticking the relevant box when you subscribe to our newsletter, but you can opt out at any time by clicking the “unsubscribe” link included in each subsequent email.
Additionally, you have the option to modify your contact preferences in your account to prevent us from contacting you regarding recruitment services or courses, including job and course alerts, that you signed up for when you created your account.
We use tracking pixels in our marketing emails to gather information about how you interact with them, such as whether you opened the email. This data helps us to analyze the effectiveness of our marketing campaigns and to better understand how our customers engage with our content. If you prefer not to be tracked, you can adjust your email settings to block the loading or display of external images.
Data Sharing and Transfers - Job Seekers
In order to assist you in finding a suitable job, we provide recruitment services that may involve sharing your personal data with third parties such as recruiters, direct employers, their agents or other business partners. While we take steps to verify the identity of these third parties upon registration, we do not guarantee their authenticity. This sharing of personal data typically occurs when you apply for a job through the Website or when a recruiter purchases our services and downloads your CV. These parties will also be considered data controllers of your personal data. The extent to which we share your personal data with these parties depends on the preferences you select when creating or updating your account.
Data Sharing and Transfers - Job Seekers
We may engage third party service providers to assist us in carrying out our business activities, and we may share your personal data with them.
These third parties are considered data processors and are contractually obligated to process your personal data only in accordance with our instructions and for the limited purposes we authorize. Examples of such third parties include our accountants, auditors, legal advisors, IT providers, support and hosting service providers, advertising and marketing service providers, and data storage and cloud providers, among others.
We may also share your personal data with courts, tribunals, regulators, and other governmental and public authorities, such as the police or tax authorities, in order to pursue legal remedies, enforce our terms and conditions, comply with legal processes, applicable law, and respond to requests from public and governmental bodies.
If you apply for a job advertised by a recruiter outside the EEA, where such recruiter downloads your CV, your personal data may be processed outside the EEA. In such situations, we enter into legally binding contracts with such recruiters to ensure the protection of your personal data.
Access to your information and correction
Our goal is to ensure the accuracy and currency of your information, and we are committed to correcting or deleting any inaccuracies upon your request. If you wish to terminate your account, please reach out to us via email at contact@sustainabilityhires.com. While we strive to provide valuable career-related services throughout your professional journey, you have the right to close your account at any time and request that all of your personal data be deleted, unless we are in the midst of addressing a complaint you have submitted.
Cookies
Text files called cookies are stored on your computer to collect information about your internet usage and visitor behavior. This information helps us track the way visitors use the Website and compile statistical reports on Website activity. By doing so, we can provide you with personalized recommendations that are relevant to you. In addition, third-party advertising companies may display ads on the Website based on information they collect about your visits to this and other websites. This allows them to provide you with advertisements about other goods and services that may be of interest to you.
Other websites
When you click on links to other websites from our Website, please note that our privacy policy only applies to our Website. Therefore, we recommend that you review the privacy policies of any third-party websites you visit.
Changes to our Privacy Policy
Our privacy policy undergoes periodic reviews and any updates will be posted on this webpage.
How do you remove your name from the database?
You can email us to request for your account to be closed at any time, which will be confirmed by us.
If you have subscribed to our newsletter or have an account, you can stop receiving marketing emails by updating your preferences.
How can you obtain information held about you
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information please email us at contact@sustainablityhires.com
Complaints
If you would like to make a complaint about how your information is being used by us, or how your complaint has been handled, you have the right to lodge a complaint directly with the Information Commissioner’s Office.